The key ingredient to a successful wedding day is the team. Your Wedding Day. Name * First Name Last Name Headcount * Don't forget to count you both in the count! RSVP cut off date * Photographer/Videographer * Photographer Email * Videographer email Photographer phone (###) ### #### Videographer Phone (###) ### #### How many hours have you booked them for? * Do they have your shot list? IE: Bride with parents, Groom with grandparents, etc. Who can help the photographer gather the family for photos? * The photographer will have a list of names and will call for people but timing is tight so it is helpful to have someone to put names to faces Do you have any must have shots? Is your photographer aware of these? * Please describe Any other details I need to be aware of for the photographer or videographer? * Catering * Email * Phone (###) ### #### Are they providing other services? * Choose all that apply Bartending Cake Dessert Tableware (plates, drinkware, tableware, etc.) Decor Linens No, they are only providing catering services Are they providing water? * If so, will water be available after the caterer departs? Are they providing appetizers for cocktail hour? If not, who is? * What type of dinner will they be serving? * If having a buffet, will the plates be at the guests' place setting or on the buffet? * If having a buffet would you like me to plate your meals for you? * If so, please let me know your preferred meal choice. If none is specified, I will plate you some of everything. Who will be dismissing tables to the buffet? * I am happy to do this unless your caterer prefers to If having a buffet, what order would you like them dismissed? * Are there any guests that need to have their meal plated? * Are they contracted to remove trash? * Please check your venue contract to see if trash must be removed from the premise at the end of the night Any other details I should be aware of for catering? * Bartending * Email * Phone (###) ### #### How many hours of bar time have you booked? * Some bartenders have a maximum hours they can serve alcohol for How many bartenders will be present? * I suggest 2 bartenders for over 90 guests Are you having an open bar or cash bar? * What drinks will be served? * Please be specific Who is providing the alcohol and non-alcoholic drinks? * What time will it be delivered? Who is providing the ice? * Who is providing the bar drinkware? * Will you have a bar menu sign? If so, who is providing it? * What are you and your partner's preferred drink of choice? * I will do my best to keep you hydrated with water as well. Who is taking the leftover alcohol at the end of the night? * Any other details I should be made aware of for the bar? * Cake & Dessert * Email * Phone (###) ### #### How many cakes and desserts will they be providing? * Is the bakery delivering the cake/desserts? If not, what is the plan. * Do you want to keep the top tier of your cake? If so, will the bakery provide a box? * Do you have a cake topper? If no, who is providing it? * Do you have a cake stand, cake knife and server? * Ask about Kate's rentals Who is providing the plates, napkins and flatware for the desserts? * Is catering contracted to provide cake cutting services if you are serving your cake? * Will you offer coffee with dessert? If so, who is providing the coffee, cups, sugar, etc? * Any other details I should be aware of for the bakery? * DJ/Entertainment * Email * Phone (###) ### #### Will the same company be providing music for the ceremony, cocktail hour and the reception? * How many hours have you booked your DJ/Entertainment for? * Are they providing speakers and a microphone? * Do you have a "no play" and "must play" list? * Does your DJ have this list? Are there any other details I should be aware of for the DJ/Entertainment? * Photo booth * Email Phone (###) ### #### How many hours do you have booked? What is the planned backdrop? Who is providing the props? Do they need an outlet? Florals * Email * Phone (###) ### #### What are they providing? * Please be as specific as possible Is the florist delivering the florals? If not, what is the plan? * Are they setting up any florals? * Have you asked your florist to provide extra blooms for your photographer to use for details shots? * If doing a bouquet toss, will your florist provide a throwing bouquet? * What is the plan for the flowers at the end of the night? * Are there any other details I should be aware of for the florist? * Hair stylist * Email * Phone (###) ### #### Make up artist * Email * Phone (###) ### #### How many make up artists and hair stylists are booked? * Besides yourself, who will be having their hair and make up done? * Please be specific Will hair and make up be done at the venue or off site before arrival? * What time will services start and end? * Are there any other details I should be aware of for Hair and Make up? * Officiant * Email * Phone (###) ### #### Have they officiated weddings prior to yours? * Are there any other details I should be aware of for the Officiant? * Additional vendors, contact information and details * Thank you, I will be in touch shortly to start working on your timeline! Contact me.contact@celebratebykatellc.com(484) 219-5994
